Quick answer
Most corporate offices need 20 litre cans for water dispensers and 300 ml or 500 ml bottles for meetings, visitors and events. Estimate weekly use from headcount, fix a regular delivery day with a reliable supplier, keep dispensers clean, and choose a supplier who provides ISI-marked water, GST invoices and quick top-ups.
Key takeaways
- 20 litre cans cover daily drinking; small bottles cover meetings and visitors.
- Estimate about 2 litres per employee per working day as a starting point.
- A fixed weekly delivery day removes the need for reminders.
- Dispenser hygiene matters as much as the water itself.
What offices usually need
Corporate offices, IT companies, factories with admin blocks and co-working spaces have similar water needs: a steady supply for daily drinking, and sealed bottles for meetings, visitors and events. Getting both from one supplier keeps things simple for the admin team.
- 20 litre cans for water dispensers on each floor or department.
- 300 ml or 500 ml bottles for conference rooms and visitors.
- Extra cases for training sessions, town halls and office events.
- Bottles for drivers and field staff, if relevant.
Estimating your weekly requirement
A common starting point is about 2 litres per employee per working day for drinking, though actual use varies with weather and work type. For an office of 50 people working five days a week, that is roughly 500 litres, or about 25 cans of 20 litres a week. Track actual use for the first month and adjust your standing order.
Setting up regular delivery
Fix a delivery day, or two days for larger offices, and agree on a standard quantity. Share delivery instructions: building entry, lift access, which floors receive cans and who signs for them. A good supplier will deliver without reminders and will let you increase or reduce the quantity with a simple message.
Can exchange and deposits
With 20 litre cans, suppliers usually take back empty cans when delivering full ones. Ask how the supplier handles cans: whether there is a deposit, how many cans you need to keep in rotation, and what happens if a can is damaged. Clear terms at the start avoid confusion later.
Keeping dispensers hygienic
- Clean and sanitise dispensers regularly, following the manufacturer's guidance.
- Wipe the can neck and seal area before placing a new can.
- Keep dispensers away from direct sunlight.
- Do not leave a can on the dispenser for too long after opening; size your order to your use.
Meetings, visitors and events
Sealed 300 ml bottles are tidy for meeting rooms and reduce waste, while 500 ml bottles suit training days and visitors who carry their bottle. Keep a few cases in stock and add extra for planned events.
What to look for in an office water supplier
- ISI-marked, BIS certified water with FSSAI details.
- On-time delivery on fixed days.
- GST invoices and simple monthly billing.
- Quick response to top-up requests.
- Ability to supply both cans and bottles.
Office water supply from Sarvajana Stores
Sarvajana Stores supplies offices, companies and factories in and around Pappampatti with 20 litre cans and bottled water cases, on a weekly or monthly basis. We can also handle pantry and canteen groceries. WhatsApp us your headcount, location and preferred delivery day for a quote.
Questions
Frequently asked questions
As a rough start, plan about 2 litres per employee per working day. An office of 50 people may need around 25 cans a week. Adjust after tracking actual use.
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